[Important] Changes to the Submission Process for
2026/11/04
Previously, applications for a "Leave of Absence," "Reinstatement," or "Withdrawal" were submitted on paper. Starting from November 2026, the submission process will change to an online system (form application).
Before taking action, be sure to check the procedures of the UGSAS using the link below:
【Procedures for Changes in Student Status (Leave of Absence, Reinstatement, Withdrawal)】
https://tottoriuacjp.sharepoint.com/sites/application_from_student/guide/SitePages/en/Home.aspx?ga=1
Standard Application Flow
STEP 1: Contact the Academic Affairs Section of the UGSAS：Inform the Academic Affairs Section and confirm the application procedure and requirements.
STEP 2: Consult with Your major supervisor: Be sure to consult with your major supervisor in advance and obtain their informal approval (consent) regarding your application.
STEP 3: Apply Online: Submit your application through the dedicated online form.
⚠️ In the case of withdrawal, in addition to the online application, you must submit a paper "Withdrawal Form" (signed jointly by the student and their parent/guardian) to the Academic Affairs Section.
STEP 4: Receive the Permission Email: Once your major supervisor and the academic affairs section of the UGSAS review your application and the President approves it, an official permission email will be sent to you. Receipt of this email indicates that the procedure is complete.
Important Notes: If your application is rejected due to incomplete information or errors, you must review the reason for rejection and reapply. Please ensure you complete the procedures well in advance of any deadlines.
